As businesses and individuals embrace online transactions, eSignatures have gained traction in recent years. Also referred to as digital signing or e-signing, these signatures serve as the electronic way of people agreeing to the content presented in a document.
Just like the handwritten signature that is done physically, eSignatures constitute the legal concept of capturing the intent of a signatory to subject themself to the terms of a signed document. To facilitate the digital signing of documents, numerous eSignature apps have been invented.
But, how do these apps help in remote management of businesses? The reality is that in the highly digital world, tech solutions and tools are increasingly making it easy for people to interact. Businesses that are focused on streamlining document signing procedures and increasing efficiency should consider adopting eSignature technology.
Below, we explore how eSignature apps can remotely help you manage your businesses:
1. Simple, Easy To Use Signing Solutions
The best thing about using an eSignature app is that they provide a simple and easy to use signing solution.
There are numerous digital signing apps to choose from. However, the best ones are those that provide a system for uploading the document you wish to sign and state who should receive the document and sign it.
The app then sends a secure link to the people you’ve specified. The signing process is simple – the recipients only need to click on the link, add their signature to the document, then the procedure is complete.
If you have customers or staff who can click buttons and open links, you can use an eSignature app to manage your business.
2. Cost-Effectiveness
Not only are eSignatures more efficient than the conventional pen and paper signatures, but they’re also cost-effective. This is because businesses don’t incur costs relating to printing because everything is done online.
More importantly, eSignatures eliminate the cost of posting printed documents for signing and reduces the time that the process takes. All this reduces costs for businesses significantly.
3. Greater Security
Compared to conventional paper signatures, eSignatures are much safer and secure to use. eSignature apps don’t just allow users to sign documents digitally but also keep a trail of document signing that can be used to get any information that a business would need to trace signature activities.
Tracing information that you can retrieve from the app include when the document was signed, the people who signed the document, and where it was signed from. These features provide better security that’s also more enforceable than ordinary paper transactions.
4. Higher Efficiency
When you’re in business, you want your processes to run as efficiently as possible because any time wasted could mean lost business opportunities. The traditional way of signing documents is time-consuming. Documents have to be printed, stored, or sent to signatories and brought back to complete the process. With an eSignature solution, it becomes pretty easy to streamline your workflow.
The app allows you to get rid of the long chain of approval that’s typical of paper documents. It also eliminates the need to follow up with the people who need to sign the documents. The app sends automatic notifications or email reminders to recipients who need to sign the document. eSignature apps enable you to automate your signing requests so you can sit back and wait for signatories to sign the documents.
Most importantly, the apps enable you to prevent signing errors. Often, the fields that need to be signed are marked clearly and signatories cannot submit it until they have completed the document and signed it correctly. A lot of eSignature apps provide users with document templates. This boosts efficiency by eliminating the need to recreate documents that have been sent to customers or signatories before.
5. More Convenience
In a world where businesses are run by teams that dispersed geographically, a technology that facilitates the signing of business documents with speed is highly welcome. Today, even local businesses engage with customers, suppliers, or partners who are located in different countries, cities, and states.
With eSignature apps, such businesses can authenticate documents remotely and unlock processes that would have otherwise taken days or even weeks to complete. This offers them a lot of conveniences that traditional signing methods that require businesses to print, mail, or scan documents don’t provide.
Bottom Line
Every business wants to fast track its processes, improve customer experience, make its processes more secure, and lower its operations cost. eSignature apps provide a great way for your business to achieve this.
If you haven’t adopted eSignature technology on your business, consider the five benefits discussed above and start enhancing your workflows with these apps today.