Working from home is speedily becoming the norm across industries. Preferred organizations are allowing their employees to work from home permanently. Also, while you work from home, brainstorming with your team could be tricky. This Microsoft Whiteboard is one of the tools that teams would find handy when collaborating remotely. While Microsoft Whiteboard is a solid choice, some folks might want to try different options.
That is why I am sharing some of the Best Microsoft Whiteboard alternatives in this post.The Microsoft Whiteboard integrates with Teams, also by Microsoft, but not everyone uses Teams. So, What about other users who are on Zoom, Duo, Meet, or other platforms? These all Whiteboard apps will help you out, and most of them are available for Windows and other platforms.
Let’s check them out.
Best Free Alternative To Microsoft Whiteboard for Windows
1. Explain Everything
2. Draw. Chat
3. OneNote
4. DrawPile
5. Miro (Earlier RealtimeBoard)
Explain Everything
First in our list is, Explain Everything works a little like the whiteboard option in Zoom or Meet, where you will create a whiteboard and send an invite code to others. So, there are no desktop apps, but it works on any browser and has dedicated mobile apps. This was created to help teachers and others who give presentations to explain how things work. Also, It supports audio and video recording.
You will make a whiteboard and then draw, add shapes, and other elements while explaining how things work. Now, You can share the finished video with anyone. This doesn’t mean you can’t invite people in real-time and collaborate with them on a single whiteboard. Well, You can do that too, but those who couldn’t attend the whiteboard sharing session can watch the video instead. This video can be created using a mix of media file types like PDF files, audio or video messages, and of course, all the elements that you will use on the Whiteboard itself.
Besides the video format, you can also protect the Whiteboard in PDF or some popular image formats. Like Miro, the Microsoft Whiteboard alternative integrates with many cloud storage apps. It’s free of cost for up to 3 projects, and pricing begins at $7 per month.
Draw. Chat
One of the main features of Draw. The conversation is the messaging feature where you can send text messages to other participants. Also, You can send audio and video messages that are even more relaxed than the verbose text explanations. Currently, the developers of the app added a video conferencing feature.
Draw. Chat comes with various drawing tools that can be too much for Microsoft Whiteboard alternative seekers, but many will find these options useful. This best part is that there is no registration required, and you get 10MB cloud storage where you can save whiteboards for up to 1 month before downloading them. Now, there are plenty of keyboard shortcuts to make your life easy.
Two exciting features include the ability to draw/highlight on maps and annotate PDF files. This app is entirely free, and you can build multiple whiteboards at the same time.
OneNote
Remarkable Reddit users suggest using OneNote as a Microsoft Whiteboard alternative. OneNote is a favorite note-taking app, also from the house of Microsoft. You can use notes in various formats like text, audio, and video, share and collaborate on a single record, and handy toolbar with drawing tools.
While non a traditional whiteboard app, there are some benefits of using OneNote. You can build detailed notes, lists, Draw, record, share, collaborate, and later search that sea of letters to find what you are looking for easily using keywords or tags. We should be covered OneNote is excellent detail on GT before. Do review our take.
DrawPile
DrawPile is an open-source & free Whiteboard app available on Windows, macOS, and Linux platforms. This has no mobile version available. So, At its heart, DrawPile is a sketching tool with collaboration features. Inviting is a Totally different story. You will have to share your external IP address and password for that. The DrawPile offers a nifty guide on how to host a collaborative session.
This carries a unique ability to record your screen while you are collaborating with others on the Microsoft Whiteboard. That can help us understand the process & usable for reference later. You can keep it as a video or a series of images. The app is entirely free to use.
Miro (Earlier RealtimeBoard)
The Miro is a platform-agnostic professional whiteboard app that works on desktops and smartphones. You can start with a blank whiteboard or choose a template based on your needs. So, Miro’s UI very polished, and there are many elements that you can add to a whiteboard.
You can drag & drop every element wherever you want. Plus, you can zoom and pan around the board. Also, Team members can chat with each other using text, audio, and video or just share screen inside Miro. And, You can connect many third-party apps like Slack, Drive, Trello, Teams, and more. This Miro Marketplace for all sorts of plugins for extra functionality. So, Enterprise users will be happy to know that there are administrative controls for users with permissions to control the workflow.
The Miro has a free plan for up to 3 whiteboards and some basic stuff to try out. Now, the paid version at $8/month unlocks several features such as more massive team support, collaboration, individual whiteboards, and so on.
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On-Boarding Whiteboard
Did you know that video conferencing apps like Zoom come with a whiteboard feature built-in? Unlike OneNote, which was built originally for taking notes, Zoom was developed for video conferencing and collaboration. That is another way to utilize a whiteboard apart from what we have shared above.
There are lots of other Microsoft Whiteboard Alternatives, and the one you work will depend on your particular requirements and use case. I recommend you try a couple of them, preferably the free version, and choose one that works best.